Estimation, Planning & Control Can Make the Difference. We understand the importance of  best proposal to purchase products and service from an outside vendor for the successful  planning and completion of an IT project and  IT services delivery. We help build your business protocols that detail specific dollar amounts employees can authorize on behalf of the company.

Request for Purchase Proposal (RFP):

We ensure that the purchase proposal is used to justify the need for a purchase, particularly when the expense will be large or affects a significant part of the business.


Our RFP model

• Create a comparison chart to list each provider of the goods or service you are seeking and contain relevant attributes concerning the offering. For instance, if you're seeking a vendor to provide team-building activities for staff, categories will include: Company Name, Location, Activity Options, Options by Price, Included Staff, Past Clients and Referrals/Reference. Include as many "at a glance" attributes as possible. This will make the data easy to review.


• Do the research. Compile a list of best vendors that supply the good or service you are looking for. Including multiple vendors in the proposal indicates due diligence and helps quickly understand your reasoning. Obtain a written quote from each vendor and populate the comparison chart with their data. Plan accordingly, as some vendors require lead time to supply quotes. Get a commitment from your vendor contact as to when you'll receive the written quote. Finally, ask the vendor for references from firms they have done business with that are similar to yours.


• Review vendor references. All other attributes, such as price and service, may be considered equal but not all vendors will be a good fit for your business. A vendor may have the right product but can't deliver it on time reliably. Service vendors may not have experience with your type of firm but do very well with other kinds. References will help you safeguard against these kind of issues and strengthen the validity of your proposal.


• Make a decision. Compare the vendors based on the attributes defined, references and written quotes. Remain objective and choose the vendor with the strongest value to the company.


• Create a memo. Address the letter to the decision-maker for the purchase. Write a brief statement of the intent to purchase and clearly state why the purchase is necessary and what benefits it will have to the firm. Calculate a return on investment, be sure to include those details in the memo.


• Proposal submission with the vendor proposals and comparison chart.